Payroll administration

What this service covers

The administration around each pay run — timesheet checking, gross pay preparation, starters and leavers, payslip distribution and reconciliation — for the workers we supply and for your own staff.

Payroll goes wrong in the administration around it far more often than in the calculation itself — a timesheet that never arrived, a leaver processed a week late, a rate change nobody passed on. We handle that layer, for the workers we supply and for your own employees, so each pay run starts from data that has already been checked.

Included

• Timesheet collection, checking against booked hours, and query resolution
• Gross pay preparation at your agreed rates, including overtime and shift premiums
• Starter and leaver processing, including the documents each requires
• Recording of absence, statutory payment and deduction data for each pay run
• Payslip distribution to workers and employees
• Reconciliation between timesheets, assignments and pay records
• Payroll reporting and record retention for the agreed period
• Year-end document distribution

What this service helps with

How this engagement runs

Every TechLexiq engagement follows the same six stages, whether it is a two-week booking or an ongoing arrangement.

1. 01 EnquiryYou tell us what you need: the roles and volumes, the administration you want covered, or both. Email is usually quickest, and there is no charge for this stage.
2. 02 Requirement reviewWe go through the detail — shift patterns, duration, pay frequency, the systems the work sits in, and who needs to approve what. Typically a call of 30 to 45 minutes.
3. 03 Written agreementYou receive a document setting out the scope, what sits outside it, the fee basis, turnaround times and the notice period. Nothing starts until you have accepted it.
4. 04 OnboardingFor staffing, we complete right to work checks and issue assignment paperwork. For administration, we document your process, agree system access on a least-privilege basis, and set up reporting lines.
5. 05 DeliveryWorkers start, or the administration runs, against the agreed schedule. You receive a written summary of completed work and outstanding items every week.
6. 06 ReviewOngoing arrangements are reviewed every quarter so scope, volumes and fee can be adjusted as your demand changes — in writing, before any change takes effect.